Facility Clerk (Male)

Job Summary
The Maintenance Clerk is responsible for providing administrative support to the
maintenance team by managing and maintaining accurate records of maintenance activities,
coordinating schedules, monitoring inventory, and ensuring efficient operations. The role
involves tracking and reporting on maintenance tasks, vendor services, equipment
performance, and damages across various phases of the facility, while ensuring compliance
with safety regulations and company procedures

PRIMARY DUTIES AND RESPONSIBILITIES: –

1. Prepare a monthly management report slide for crane and conveyor troubleshooting and
   phase 5 building damages.
2. Print and file the monthly temperature record, hourly manual temperature logs, and all
   checklists (daily, weekly,
3. Arrange the schedule and OT forms for shift workers monthly, and submit them to the
   HOD for review.
4. Inspect and record damages in phases 1, 2, 3, and 5. Report findings and update the HOD
   accordingly.
5. Verify vendor services and repairs, then file the relevant documentation in the vendor’s
   file.
6. Update and compile all project and damage reports in the monthly FMD report, and share
   it with the HOD.
7. Maintain and update the vendor’s file and temperature records.
8. Monitor inventory levels of maintenance and cleaning supplies and equipment, and
   report.
9. Maintain relationships and work closely with contracted vendors.
10. Perform administrative duties, such as completing forms and reporting maintenance
    status to the supervisor.
11. Assist in scheduling and coordinating maintenance activities, collaborating with
    technicians and departments for repairs, and tracking work orders while reporting delays to
    the Maintenance Manager.
12. Serve as a liaison between the maintenance team and other departments, addressing
    inquiries related to maintenance services or equipment.
13. Ensure compliance with company policies in maintenance records and generate reports
    on maintenance tasks, equipment performance, and inventory usage.
14. Adhere to all safety and health regulations.
15. Manage inventory, including tracking spare parts, tools, and equipment, working with
    supplier to restock, and maintaining accurate records.
16. Assist in developing and implementing maintenance policies and procedures.